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Type: Article, main topic: modern administration

An important building block for the digitization of public administration is the introduction of e-billing in the federal administration.

E-billing portal logo (enlargement opens in a new window)

The introduction of e-billing in the federal administration is part of the federal service consolidation program. By 2025, joint, high-performance and secure IT solutions are to be developed for the federal administration in over 40 projects and made available in around 200 federal authorities.

Further information on the service consolidation program is available at cio.bund.de.

The project - coordinated by the Federal Ministry of the Interior, Building and Home Affairs as well as the Federal Ministry of Finance - aims to successfully implement the Federal E-Invoicing Ordinance (E-RechV) so that private companies can send invoices to authorities and institutions of the federal administration in the future can provide electronically.

You can submit e-bills via the federal platforms:
- to federal ministries, constitutional bodies and authorities of the immediate federal administration: Central invoice receipt platform (ZRE)
- at institutions of the indirect federal administration: OZG-compliant invoice receipt platform (OZG-RE)

Contact points Contact for the federal authorities

[email protected]

Contact for the federal states

[email protected]

Support of the federal platforms
(ZRE and OZG-RE)
Tel .: +49 30 25 98 44 36

[email protected]

FAQs on e-bill

www.e-rechnung-bund.de/faq

E-bill - you need to know that

An e-bill is a data record structured according to precise specifications that is created, transmitted and received in an electronic format. In addition, automatic further processing of the data record must be possible. The content and format of the data record for e-bills have been standardized across Europe (European standard EN 16931).

In Germany, according to the E-RechV, the XRechnung standard must be used for electronic invoices to public clients (Section 4 (1) E-RechV). This is an open, free and future-proof data standard. XRechnung is intended to standardize the handling of electronic invoices in public administration. The public administration accepts XRechnungen as well as other electronic invoices in accordance with the European standard EN 16931. For the issuing of electronic invoices to the federal administration, the standard XRechnung in the currently valid version is to be used. In addition, any other standard (e.g. ZUGFeRD from version 2.1.1 in the XRECHNUNG profile) can be used if it meets the requirements of the European standard for electronic invoicing (EN-16931), the Federal E-Invoicing Ordinance (E-RechV) and the Conditions of use of the federal invoice receipt platforms. In addition, e-bills must meet the requirements of the E-RechV and the terms of use of the respective invoice receipt platform.

For further information on federal e-bills, we recommend visiting the official website of the Federal Ministry of the Interior and the Federal Ministry of Finance: www.e-rechnung-bund.de

The cornerstones of the e-invoicing ordinance

The E-RechV of September 6, 2017 obliges the public administration to receive electronic invoices and the federal suppliers and service providers to send electronic invoices within the framework of public contracts.

The acceptance and further processing of e-bills has been mandatory for the highest federal authorities and constitutional bodies since November 27, 2018, and for all other federal administration authorities from November 27, 2019. In addition, are since November 27, 2020 all billers are also obliged to send electronic invoices to federal public authorities. In particular, direct orders up to an order value of € 1,000 are excluded from this obligation (all exceptions: Section 3 (3) E-RechV).

Implementation status and milestones reached

Since November 27, 2018, the e-bill has been successfully introduced in the highest federal authorities and constitutional organs of the federal government.

In the authorities of the immediate federal administration, the switch to e-billing was completed on November 27, 2019. At the same time, options for receiving e-bills for the indirect federal administration were implemented and coordination with the federal states was intensified.

The federal government's user-friendly platforms for billers can be reached at: ZRE for direct federal administration or OZG-RE for indirect federal administration and cooperating federal states.

The advantages of e-billing for public administration suppliers

Economical, ecological and digital: e-billing offers many advantages over paper-based billing:

  • simplified invoicing
  • shortened lead times for faster processing
  • Potential savings in invoice dispatch by eliminating postage costs
  • Protection of the environment through less paper consumption and the elimination of transport routes

Transmission routes

E-bills to the federal administration are submitted via a federal administration portal within the meaning of the Online Access Act (OZG) using two specialist applications (Section 4 (3) E-RechV).

For federal ministries, constitutional bodies and authorities of the immediate federal administration, this is the central invoice receipt platform (ZRE). The OZG-compliant invoice receipt platform (OZG-RE), which can also be used by the federal states, is available for submitting e-bills to institutions of the indirect federal administration.

After registering, you can send invoices to the federal platforms. And that in different ways:

Graphic of the e-bill transmission routes (enlargement opens in a new window)

The federal platforms enable the simple creation of e-bills or their upload via a convenient web interface. Submission via email is also possible. Reception via the PEPPOL web service is currently being prepared.

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